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Job Opening: Library Assistant III at the Getty Conservation Institute

  • 1.  Job Opening: Library Assistant III at the Getty Conservation Institute

    Posted 10-04-2022 14:31

    Dear Colleagues,

    The Getty Conservation Institute invites applications for the full-time position of Library Assistant III.
    Targeted Hiring Range: $22.80-$27.93 Hourly, commensurate with experience
    Link to application:
    Application deadline: November 20, 2022.

    Diversity, Equity, Accessibility, and Inclusion at Getty
    Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

    Job Summary
    We are looking for a Library Assistant III, who will be based in our Information Center at the Getty Center, to catalog digital and print materials, and provide day-to-day administrative activities for AATA Online, an abstracting and indexing database focused on the conservation and preservation of material culture.

    Major Job Responsibilities
    As a Library Assistant III, you will catalog various types of publications, including journal articles, conference proceedings, monographs, journal titles, theses, technical reports, and audiovisual files. You will create and update bibliographic and authority records from simple to complex, scan print materials, reformat analog text to digital, conduct minor editing of abstracts, and analyze data for record cleanup. You will assist in complex metadata searching, selection, evaluation, editing, and creation for resource access, description, and record management in Ex Libris Alma; and you will prepare name authority metadata using LCSH, VIAF, and local authority file.

    Working closely with the AATA Managing Editor, you will assist in the administration of contracts, from their development and data entry in PeopleSoft to processing and tracking invoices for payments; and you will liaise with colleagues in other departments to ensure accuracy of contract drafts and timely finalization. Additionally, you will assist in the preparation of budget materials and track, monitor, and report on expenditures to help maintain AATA's budget.


    • Bachelor's degree in art history or related discipline preferred
    • Minimum 3 years related experience

    Knowledge, Skills and Abilities

    • Excellent organizational skills and attention to detail
    • Effective communication skills
    • Basic understanding of bibliographic metadata structure and principles
    • Experience with or ability to learn library-specific applications and standards
    • Ability to compile statistics and compose reports using Microsoft Excel and/or Word
    • Ability to work both independently and collaboratively
    • Familiarity with AACR2/MARC bibliographic standards preferred
    • Experience with Alma or other integrated library system, PeopleSoft, and Adobe Acrobat is a benefit
    • Reading knowledge of a language other than English is valuable in this position
    About Us
    The Getty Conservation Institute (GCI) is dedicated to finding ways to improve the conservation of the world's cultural heritage-its art objects, museum collections, historic buildings, and archaeological sites. We are located at the Getty Center in Los Angeles, and our work often takes us to heritage sites across the globe including locations in South America, Asia, and the Middle East, where we work in partnership with heritage professionals from the region. Our staff come from diverse disciplines including architecture, archaeology, conservation, information science, chemistry, engineering, operations management, administration, and communications.


    All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.

    All candidates must apply online. Please be prepared to upload your cover letter and resume when prompted to do so by the online application system. Candidates who successfully complete the online application process will receive an automated message via email. If you have questions about this position or the recruiting process, please write to

    Deadline for applications is November 20, 2022.

    Equal Opportunity Employer
    We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

    Anna Duer
    Reference Librarian
    Getty Conservation Institute