Unit Opportunities

Volunteering with RMSLA is an excellent way to build your network, gain experience and visibility, and showcase your skills. You also get to work with a great group of energizing people who are on the lookout for new opportunities to provide membership value for our members.

If you’re interested in a role but not yet sure you’re ready to commit, contact the Chapter President or President-elect. We are always happy to chat about ways to shadow these roles or contribute in a large or small way to what’s going on with our chapter.

Executive Board positions

President-Elect

The term of office for President-Elect is the first of the three year term. (President-Elect, President, and Past President).

The Community President-Elect’s responsibilities are as follows:

Orientation and Communications 

It is very important for the Community President-Elect to read the Community’s Governing Document and Practices Manual to become familiar with the duties of all Community officers.

Among other responsibilities, the Community President-Elect will substitute for the President in his/her absence. In the event of disability or withdrawal of the President, the title and all duties and obligations shall be assumed by the President-Elect. 

The Community President-Elect should take every opportunity to become acquainted with other members of the Community Cabinet, especially the Presidents-Elect of other Communities. Community Presidents-Elect who are diligent in becoming acquainted with other Cabinet members will find that they are soon well established in the informal communications network that exists among Community officers. 

General Responsibilities  

The following duties are essential for the efficient operation of the Community and for the smooth transition of office: 

  1. Serve as a member of the Executive Board.
  2. Substitute for the Community President. The President-Elect may act in the President's absence and perform other duties as specified in the Community's Governing Document and/or Practices Manual. 
  3. Serve as Program Chair during his/her term. See Program Planning
  4. Attend meetings. The Community President-Elect is required to attend the same meetings as the Community President. These are detailed under the Community President's responsibilities. 
  5. Learn as much as possible about the operation of the Community so that when he/she assumes presidency the following year, a smooth transition will occur.
  6. Work with Executive Board officers to recruit Advisory Board members.
  7. Provide the Association Office with the names of all Community volunteers for the upcoming year. Forms for submitting this information can be found in the Community Leadership section of SLA.org. The completed forms should be sent before December 1, if possible. Failure to report the names of officers and committee appointees before December 1 may result in the omission of these names from the Community’s listing on the Association web pages and the timely addition of individual’s email addresses to the appropriate discussion lists.
  8. Perform any other duties as required for operation of the Community at the request of the President.


Past President 

The term of office for Past President is the third of a three year term (President-Elect, President, and Past President).

The Community Past President’s responsibilities are as follows:

  1. Serve as a member of the Executive Board.
  2. Advise the President based on previous year’s experience.
  3. Work with the Community Director to oversee practices and projects of the chapter. He or she should select 2-4 chapter practices or projects to oversee. 
    1. With the help of other executive board members, the Past President may appoint committee chairs and/or committee members to handle the day-to-day duties of the practices and programs they oversee. 
    2. Alternatively, the Past President can conduct the procedures associated with their selected practices and programs. 
    3. The Past President should give a report to the Executive Board on the happenings of their practices and programs during the board meetings. The Past President should feel free to invite committee chairs and members to the board meeting.

Secretary

The term of office for Secretary is two years.

The Community Secretary’s responsibilities are as follows:

  1. Serve as a member of the Executive Board.
  2. Attend all meetings and take minutes. 
    1. Kind of meeting: Annual Business meeting, Executive Board, Advisory Board meeting, etc.;
    2. The name of the Community; 
    3. The date, time, and place of the meeting; 
    4. The name of the convening officer and secretary or their substitutes, and if an executive board meeting, the names of those present; 
    5. Whether the minutes of the previous meeting were read and approved or corrected. 
    6. A bulleted list or separate paragraphs for each subject discussed and the wording of each motion, including the name of the seconder. The minutes should state if the motion was approved, failed, failed for lack of a second, amended, postponed, or referred. If there is a count taken of a vote on a motion, the count must be recorded. 
    7. The name and the subject of a guest speaker can be given, but no effort should be made to summarize the speaker's remarks.
    8. The time of adjournment.
  3. Send out minutes to board members for approval/review.
  4. Assist with Social Media marketing.
  5. Assist with events.
  6. Perform any other duties as required for operation of the Community at the request of the President.

Director (1)

The Rocky Mountain Community elects one Director. The term of office for Community Director is two years. Directors oversee community practices and programs. 

The Community Director’s responsibilities include:

  1. Serve as a member of the Executive Board. 
  2. Select 2-4 chapter practices or projects to oversee. 
    1. With the help of other executive board members, the Community Director may appoint committee chairs and/or committee members to handle the day-to-day duties of the practices and programs they oversee. 
    2. Alternatively, the director can conduct the procedures associated with their selected practices and programs. 
    3. The director should give a report to the Executive Board on the happenings of their practices and programs during the board meetings. The director should feel free to invite committee chairs and members to the board meeting.

Advisory Board 

The Community Advisory Board consists of all appointed Committee Chairs and members. While the Advisory Board is not required, if volunteers are present, responsibilities include: 

  1. Reviews and recommends to the Executive Board approval of preliminary program plans and special projects and the authorization of funds to implement them.
  2. Supports the Executive Board to ensure all practices of the community are run smoothly and completely. 
  3. Other duties as assigned.

The Chairs of Community Committees are appointed by the Executive Board, generally for a period of one calendar year with each appointment ending on December 31 and renewing on January 1. The Executive Board may appoint Community members to new or existing positions any time during the year. The Advisory Board assists the Executive Board in directing the activities of the Community. 

The appointed positions and committee chairs generally oversee one or more areas of the Community Practices and Projects. News positions are created when a need arises.