Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under general direction of the Director of Library Services, to perform responsible, professional library work involving functional supervision of a major division of the Library; to supervise, coordinate, review and participate in the work of professional and paraprofessional library, clerical and volunteer staff; to ensure work quality and adherence to established policies and procedures; and to perform the more technical and complex tasks relative to assigned area of responsibility.
This is the advanced journey level class in the Librarian series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including planning, scheduling and implementing library projects within the assigned area and supervising the work of library staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. This class is distinguished from the Principal Librarian in that the latter is responsible for managing and overseeing the operations and collection of the Reference Services Division.
ESSENTIAL JOB FUNCTIONS
The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here:
1. Assume functional supervision for the operation of an assigned division of the Library; plan, prioritize, assign, supervise, coordinate, review and participate in the work of staff responsible for providing Library services within the assigned division.
2. Participate in the selection of Library staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
3. Participate in the preparation and administration of the assigned program budget; submit budget recommendations; monitor expenditures.
4. Create standard bibliographic entries in the on-line Library catalog; review bibliographic records edited by staff; withdraw library materials from the bibliographic database.
5. Coordinate maintenance of records and statistics of Library holdings.
6. Provide assistance to adult and children Library patrons; explain use of automated catalog systems, indexes and databases; recommend materials to patrons using standard bibliographic sources; locate materials on the shelf.
7. Determine patrons' needs through the reference interview process; suggest resources from within the Library's collection or from other libraries.
8. Recommend the purchase of books, and other resources for the Library collection; review available publisher's materials, critical reviews and periodicals; maintain awareness of trends in book and electronic publishing through reading appropriate library and related journals.
9. Recommend items for withdrawal from the Library collection; analyze subject areas on a regular basis to ensure adequacy and currency of materials.
10. Organize, coordinate and develop various Library programs and clubs for children or adults; formulate procedures and prepare monthly schedules of events, flyers and other advertisements to reach the desired audience.
11. Attend and participate in professional group meetings; stay abreast of new trends and
innovations in the field of library science and/or children's literature.
12. Promote Library services and resources through the use of exhibits, tours, clubs, outreach and the media; prepare informational handouts for public distribution including calendars and flyers.
13. Operate a variety of office equipment.
14. Perform related duties and responsibilities as required.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: At least four years of increasingly responsible experience as a Librarian in the area of assignment, including one year of administrative and supervisory responsibility.
Education/Training: Master's degree in Library Science or Library and Information Science from an accredited college or university.
Licenses and Certificates: Possession of a valid Class C California Driver's License with a safe driving record.
Principles and practices of library administration, organization and management.
Principles and procedures of professional and technical library work including library classification, original descriptive cataloging of all library formats, and reference service to patrons.
Working knowledge of cataloging bibliographic databases (OCLC) and automated integrated library systems (INNOPAC), and Resource Description and Access principals
Applications of the Dewey Decimal System, Library of Congress and Alpha-Numeric System for Classification of Recordings (ANSCR).
Field of literature associated with assigned area.
Specialized reference material of assigned area.
Modern office equipment including computers.
Principles and practices of record keeping.
Principles of supervision, training and performance evaluation.
English usage, spelling, grammar and punctuation.
Principles and practices of municipal budget preparation and administration.
Digital information resources and e-books
Supervise, direct and coordinate the work of lower level staff.
Plan, implement and evaluate comprehensive library programs for all ages of patrons within the assigned area.
Provide recommendations for acquisition of new Library materials, digital and electronic resources, and supplies.
Perform professional and technical library tasks including cataloging and classification of materials.
Perform research using reference materials.
Select a wide range of acceptable library books and other resource materials.
Operate computerized cataloging, bibliographical, acquisition and circulation data systems.
Assist Library patrons in response to complex reference and directional Library questions.
Operate a variety of office equipment including a computer and associated word processing applications.
Work independently in the absence of supervision.
Respond to requests and inquiries from the general public.
Communicate clearly and concisely, both orally and in writing
Establish and maintain effective relationships with those contacted in the course of work.
Physical Demands and Working Conditions
The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Productivity: Incumbents must perform work in an efficient, effective and timely manner with minimal direction.
Mobility: Incumbents require sufficient mobility to work in a library setting, operating office equipment.
Vision: Vision sufficient to read small print, computer screens and other printed documents.
Environment: Library environment; extensive public contact.
Other Factors: Incumbents may be required to work extended hours including evenings and weekends. Incumbents may be required to travel outside City boundaries to attend meetings.
*Changes to the Classification Specification pending approval.