Social Sciences and Humanities

FW: Project Archivist, Stanford Archive of Recorded Sound

  • 1.  FW: Project Archivist, Stanford Archive of Recorded Sound

    Posted 12-16-2019 20:49

    Project Archivist (2-year fixed term position)

    Stanford University Archive of Recorded Sound

    Location: Stanford, CA


    Stanford Libraries invites applications for the position of Project Archivist in the Archive of Recorded Sound. Under the direction of the Sound Archives Librarian and the Head of Music Metadata Services, the Project Archivist is responsible for organizing and creating intellectual access to archival collections held by the Archive. This will include but is not limited to processing analog and digital media formats in order to eliminate the arrearage of materials in the archive by leveraging auxiliary library locations as effectively as possible. The ideal candidate will possess knowledge and background in both archival description and historical audio recordings, along with creativity and adaptability to work effectively in a dynamic, production-oriented environment. Review of applications will begin January 6, 2020. This is a 2-year fixed term position.


    Established in 1958, the Stanford Archive of Recorded Sound was one of the first major collections devoted to the acquisition, preservation, and dissemination of historically and artistically significant sound recordings. Stanford Libraries recognized early on that these aural documents should be an integral part of a university's scholarly resources. The Archive houses more than 400,000 sound recordings along with numerous collections to support the study of recorded audio. With a number of items dating back to the late 1800s, almost every format developed to record sound are found here: wax cylinders, piano rolls, shellac and vinyl discs, acetate and aluminum transcription discs, magnetic wire recordings, tapes, compact discs, etc.

    • Arranges, describes, and prepares finding aids for archival collections of sound recordings and materials related to sound recordings according to DACS applying more product, less process principles.
    • Establishes the series for each collection according to accepted archival standards and arranges folders or materials into series
    • Writes sections of the EAD finding aids using ArchivesSpace including the collection descriptions, terms of access, biography, administrative history and provenance of the collection, collection scope, subject headings or index terms, and the container lists
    • Creates collection-level MARC records for the collections
    • Creates finding aids for each collection to be placed in the Online Archive of California
    • Determines the appropriate housing for the collections and determines if special preservation treatment is required for badly damaged or deteriorating items
    • Pages materials from storage and arranges for delivery, and then prepares processed collection for the Stanford Auxiliary Library (SAL 3) including bar-coding, labeling, and entering item-level records attached to the collection level MARC record as necessary
    • Prepare audio and video for reformatting/preservation and coordinate this effort with Stanford's Media Preservation Lab.
    • Coordinate special re-housing efforts with Preservation/Conservation Department.
    • Work independently and make judgments and recommendations about content appraisal, especially with consideration for future digitization efforts.
    • Reports progress regularly to the Sound Archives Librarian and Head of Music Metadata Services.


    Education & Experience:

    • Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.
    • Bachelor's degree in music preferred

    Knowledge, Skills, and Abilities:

    • Knowledge of classical music history preferred
    • Experience working with archival time-based media preferred
    • Experience with ArchivesSpace or similar software is desirable
    • Ability to create archival finding aids to accepted standards including DACS and local policies and procedures is required
    • Knowledge of digital object metadata such as MODS preferred
    • Knowledge of MARC and ability to create bibliographic records according to RDA, with knowledge of LCSH
    • Ability to complete projects on-time and on-budget
    • Strong analytical, organizational, and interpersonal skills
    • Demonstrated ability to communicate effectively, both orally and in writing
    • Flexibility and adaptability; ability to think creatively

    How to Apply

    The full job description is available at

    Under the direction of the Sound Archives Librarian and the Head of Music Metadata Services, the Project Archivist is responsible for organizing and creating intellectual access to archival collections held by the Archive of Recorded Sound.
    (job number 85396). Applicants must apply through the Stanford Careers website.