Expenditure Tracking

Expenditure Tracking in Chapter Business

The President, as the chief executive of the Chapter Board, is the only person who can authorize the expenditure of Chapter funds. The Treasurer, co-signs on all expenditures to confirm that the funds are available and that nothing concerning the expenditure is inconsistent with Chapter or SLA policy.

Spending directly related to programs or workshops

All workshops or programs of the Chapter must have the support of the Board and the explicit or tacit authorization of the President. The Treasurer is responsible for tracking all such expenditures, but she/he delegates the local collection of funds and the payment of costs to Directors or their designates who are actually managing a particular event. Those delegates report both costs and income to the Treasurer who then records and reconciles the accounts, receiving the authorization of the President as necessary.

Spending not directly related to programs or workshops

The Treasurer is responsible for tracking all expenditures unrelated to programs or workshops. Members typically approach the Treasurer directly concerning reimbursements or needed funds, and the Treasurer then receives authorization from the President before making any disbursements.

Reporting

The Treasurer is responsible for all financial reporting for the Chapter.