[See also Chapter Bylaws]
In the selection of nominees for Association offices, the Association Nominating Committee has priority over Division, Chapter or section nominating committees. However, the Association Nominating Committee usually starts its work before the Division, Chapter and section nominating committees; therefore, conflicts are rare. The Association slate of candidates is determined during the quarter of the year and presented to the Board of Directors no later than its first meeting during Annual Conference.
A Nominating Committee for each election of members to the executive board shall be appointed by the board no later than 120 days prior to the Chapter annual business meeting. This committee shall be composed of 3 members, no more than one of whom is a member of the current board but at least one of whom shall be a [former Chapter officer (such as past past president, or member of the previous Nominating Committee].
Duties of the Nominating Committee are outlined below:
Each year the Nominating Committee shall present at least one candidate for each officer whose term is expiring. The committee shall obtain the written acceptance of each nominee along with brief biographical information, prior to submission of its report.
The nominees for President-Elect should be aware that attendance at Chapter Cabinet meetings at the Association Leadership Summit and at the Annual Conference are part of the responsibilities of the elected candidate. An elected candidate should not simultaneously hold more than one office associated with membership in the Chapter and Division Cabinets.
The report of the Nominating Committee shall be published in the official Chapter bulletin or otherwise sent to Chapter members at least 45 days before the Chapter annual business meeting. Further nominations, accompanied by written acceptance of the nominee, may be entered by petition of 10 Chapter members, and shall be filed with the Nominating Committee at least 30 days before the annual business meeting.
If the slate includes more than one candidate for any office, election shall be by secret ballot distributed to each Chapter member 45 days before the Chapter annual business meeting. (Electronic balloting is acceptable.) The candidate who receives the largest number of votes for any office shall be elected. In the event of a tie, election shall be by majority vote of the members present at the annual business meeting.
In the case of a distributed ballot, send the biographical information to the person whose duty it is to prepare and distribute the ballots (e.g. Secretary, Nominating Committee Chair or Bulletin Editor.) Full Members, Student Members, and Retired Members all have the privilege of voting. Mailing labels for envelopes and/or e-mails may be requested from the Association office. Please request these at least one week in advance of distribution.